Handbook-Seminars job description

Toll Bridge Tolers
Job Description Seminars
SKILLS REQUIRED:

Organization, Planning and Time Management skills
Leadership skills for committee
Ability to write articles for the newsletter
Letter writing skills
Record Keeping skills
Possess a love of decorating painting

TOOLS REQUIRED:

Personal Computer (desired)
Calendar and to-do list
Seminar Guidelines Manual for reference

RESPONSIBILITIES:
AS STATED IN THE BY-LAWS:
AS STATED IN THE STANDING RULES:
AS LOCALLY AGREED TO RULES:

DESCRIPTION:

Form a seminar committee
Attend all general and board meetings
Prepare annual budget
Track seminar expenses
Canvas membership to determine who they would like for seminars - This also requires a knowledge of what instructors have taught in our local area, the projects they have taught and which instructors are being invited to our area by other chapters
Contact selected instructors for availability and contractual specifications
Ensure chapter meets contractual obligations
When a seminar date and instructor has been selected:
Arrange for transportation for instructor (if required)
Arrange for hotel/motel accommodations (if required)
Arrange for shipping/return of seminar materials
Delegate the following functions to members of the seminar committee where appropriate: · Scout and maintain list of possible seminar locations, location prices and location amenities
· Make up seminar registration forms
· Make up confirmation forms
Write newsletter articles advertising seminars including registration forms and pictures of projects being taught
Keep a summary registration document to help determine exactly who is registered for a given seminar as well as a reference tool to help determine if a seminar is a GO (will the seminar pay for itself)
Keep a timeline of when things are to be completed
Make up registration package
Make up instructor package
Ensure instructors have signed permissions on file with you (in advance of the seminar) where appropriate for projects being taught
Provide seminar instructors with appropriate tax forms and give copies to Treasurer

OUTPUTS FROM POSITION:

Well organized and run seminars
Newsletter articles
Purchased thank you gifts for instructors
Up to date seminars guideline manual
Appropriate documentation for seminars, i.e., budget tracking, teacher project approvals where required, etc.

COMMITMENT:

Attend general meetings - 3 hours per month
Attend board meetings - 3 hours per month
Prepare newsletter articles - 2 hours per month
Work with seminar committee to produce seminars - depends upon the magnitude of the seminar - could be MANY hours

RELATIONSHIPS:

Work with the Board to develop chapter goals for the year
Work with other board members at meetings and chapter activities
Work with membership to determine seminar instructors
Work with seminar committee members to organize, plan and put on seminars
Work with instructors - could be local as well as National level
Display a love and appreciation of decorative art

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