Toll Bridge Tolers
Job Description
Seminars

SKILLS REQUIRED:
  • Organization, Planning and Time Management skills
  • Leadership skills for committee
  • Ability to write articles for the newsletter
  • Letter writing skills
  • Record Keeping skills
  • Possess a love of decorating painting

TOOLS REQUIRED:
  • Personal Computer (desired)
  • Calendar and to-do list
  • Seminar Guidelines Manual for reference

RESPONSIBILITIES:
AS STATED IN THE BY-LAWS:

AS STATED IN THE STANDING RULES:
AS LOCALLY AGREED TO RULES:

DESCRIPTION:
  • Form a seminar committee
  • Attend all general and board meetings
  • Prepare annual budget
  • Track seminar expenses
  • Canvas membership to determine who they would like for seminars - This also requires a knowledge of what instructors have taught in our local area, the projects they have taught and which instructors are being invited to our area by other chapters
  • Contact selected instructors for availability and contractual specifications
  • Ensure chapter meets contractual obligations
  • When a seminar date and instructor has been selected:
  • Arrange for transportation for instructor (if required)
  • Arrange for hotel/motel accommodations (if required)
  • Arrange for shipping/return of seminar materials
  • Delegate the following functions to members of the seminar committee where appropriate: Scout and maintain list of possible seminar locations, location prices and location amenities
    Make up seminar registration forms
    Make up confirmation forms
  • Write newsletter articles advertising seminars including registration forms and pictures of projects being taught
  • Keep a summary registration document to help determine exactly who is registered for a given seminar as well as a reference tool to help determine if a seminar is a GO (will the seminar pay for itself)
  • Keep a timeline of when things are to be completed
  • Make up registration package
  • Make up instructor package
  • Ensure instructors have signed permissions on file with you (in advance of the seminar) where appropriate for projects being taught
  • Provide seminar instructors with appropriate tax forms and give copies to Treasurer

OUTPUTS FROM POSITION:
  • Well organized and run seminars
  • Newsletter articles
  • Purchased thank you gifts for instructors
  • Up to date seminars guideline manual
  • Appropriate documentation for seminars, i.e., budget tracking, teacher project approvals where required, etc.

COMMITMENT:
  • Attend general meetings - 3 hours per month
  • Attend board meetings - 3 hours per month
  • Prepare newsletter articles - 2 hours per month
  • Work with seminar committee to produce seminars - depends upon the magnitude of the seminar - could be MANY hours

RELATIONSHIPS:
  • Work with the Board to develop chapter goals for the year
  • Work with other board members at meetings and chapter activities
  • Work with membership to determine seminar instructors
  • Work with seminar committee members to organize, plan and put on seminars
  • Work with instructors - could be local as well as National level
  • Display a love and appreciation of decorative art


Positions
Job Descriptions Listing
Handbook Table of Contents
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newsletters | seminars | monthly happenings | guest sites |
bd directors |calendar handbook | video list |
membership registration form | email